Privacy notice

Last updated: July 2026

Who we are

BidBuilders is a trading name of Colin Ellis ("we"). Contact: grants@bidbuilders.co.uk.

What we collect and why

• Readiness checker: your answers, and your organisation name and email only if you choose to give them. Lawful basis: consent. Used once, to send the report you asked for. We do not add you to a mailing list.
• Intake interview: details about your organisation and project, and your contact details. Lawful basis: contract (taking steps prior to entering a contract with you) and legitimate interest in operating the service. Used to match funders and draft your application.

AI processing

Draft applications are produced with the help of Anthropic's Claude API. Your intake answers are sent to Anthropic for processing under their commercial terms; they are not used to train AI models. A human reviews every draft before it is sent to you.

Retention

Checker results are kept for 12 months, intake and bid records for the duration of our work together plus 24 months (funders sometimes ask for history), then deleted. Ask us to delete your data sooner at any time.

Your rights

You can ask for a copy of your data, correction, or deletion at any time by emailing grants@bidbuilders.co.uk. If you are unhappy with how we handle your data you can complain to the ICO (ico.org.uk).

Sharing

We never sell data. Processors we use: Anthropic (AI drafting), Hostinger (server hosting, UK/EU data centres). Nothing else.